The next is to elucidate your rights and provide the data you might be entitled to underneath UK knowledge safety laws.
Be aware that this part solely refers to your private knowledge (your identify, handle and something that could possibly be used to determine you personally, not the opposite contents of your UK Shared Prosperity Fund documentation).
The Division for Levelling Up, Housing and Communities (DLUHC) is an information controller for all UK Shared Prosperity Fund associated private knowledge collected with the related kinds submitted to DLUHC, and the management and processing of Private Information.
The Information Safety Officer might be contacted at [email protected].
2. Why we’re amassing your private knowledge
Mayoral Mixed Authorities, the Better London Authority, District Councils or Unitary Authorities, have been designated as lead native authorities for the UK Shared Prosperity Fund.
As a part of the Funding Plan evaluation course of for the UK Shared Prosperity Fund, we shall be amassing the next knowledge from lead native authorities:
- Names and make contact with particulars of key native authority employees making ready the funding plans (private knowledge)
- Organograms and additional excessive degree details about employees and groups at native authorities who shall be managing the supply of UK Shared Prosperity Fund programmes (private knowledge)
Your private knowledge is being collected as an important a part of the UK Shared Prosperity Fund, in order that we are able to contact you concerning your Funding Plan, request supporting documentation if required, course of future functions and for monitoring functions. We can also use it to contact you about issues particular to the Fund.
three. Authorized foundation for processing your private knowledge
The Division for Levelling Up, Housing and Communities will course of all knowledge based on the provisions of the Information Safety Act 2018 and the UK Normal Information Safety Regulation 2018 (UK GDPR) and all relevant legal guidelines and laws regarding processing of Private Information and privateness, together with, the place vital, the steering and codes of follow issued by the Info Commissioner and another related knowledge safety laws (collectively “the Information Safety Laws (as amended on occasion)”).
The Information Safety Laws units out once we are lawfully allowed to course of your knowledge.
The lawful foundation that applies to this processing is Article 6 (1) (e) of the UK GDPR; that processing is critical for the efficiency of a activity carried out within the public curiosity or within the train of official authority vested within the controller; knowledge being processed belongs to enterprise contacts processed through the routine course of enterprise of a authorities division.
four. With whom we shall be sharing the info
As a part of the method of evaluation and monitoring of the UK Shared Prosperity Fund, the Division for Levelling Up, Housing and Communities will share your private knowledge with related authorities departments or arm’s-length our bodies, together with:
- Division for Enterprise, Power and Industrial Technique (BEIS)
- Division for Schooling (DfE)
- Workplace of the Secretary of State for Scotland
- Workplace of the Secretary of State for Wales
- Northern Eire Workplace
- Division for Work and Pensions (DWP)
- Her Majesty’s Treasury (HMT)
- Cupboard Workplace
Relying on the realm of funding, the Division for Levelling Up, Housing and Communities could share knowledge with governmental departments within the Devolved Administrations as a part of the method of evaluation and monitoring.
We can also share knowledge with contractors for the needs of evaluation, monitoring and analysis, during which case their contract will set out what they’re permitted to do with the info.
DLUHC will use Citizen House software program supplied by Delib to assist accumulate data on funding plans. As an information processor, this organisation shall solely course of private data on the course of the Division. They can not take possession of the info or any derivatives of.
There are knowledge processing agreements in place between the Division and its knowledge processors to make sure that the processing of your private knowledge stays in strict accordance with the necessities of knowledge safety laws.
5. How lengthy we are going to hold the non-public knowledge, or standards used to find out the retention interval
Your private knowledge shall be held for as much as 7 years from the purpose Funding Plans are authorized. That is presently estimated to be summer time 2030. As a part of the monitoring course of, we are going to contact you often to make sure our data are updated.
6. Your rights, e.g., entry, rectification, erasure
The information we’re amassing is your private knowledge, and you’ve got appreciable say over what occurs to it.
You’ve gotten the suitable to:
a. know that we’re utilizing your private knowledge
b. see what knowledge we now have about you
c. ask to have your knowledge corrected, and to ask how we examine the knowledge we maintain is correct
d. object to using your private knowledge in sure circumstances and to have your private knowledge deleted when the processing is now not vital
e. complain to the ICO (see beneath)
7. Sending knowledge abroad
Your private knowledge is not going to be despatched abroad.
eight. Automated choice making
We is not going to use your knowledge for any automated choice making.
9. Storage, safety and knowledge administration
We use a third-party system, Citizen House, to gather data for funding plans. Within the first occasion your private knowledge shall be saved on their safe UK-based server. Your private knowledge shall be transferred to our safe authorities IT system as quickly as attainable, and will probably be saved there for as much as 7 years earlier than it’s deleted, until we determine that its continued retention is pointless earlier than that time.
The place knowledge is shared with third events, as set out in part four above, we require third events to respect the safety of your knowledge and to deal with it in accordance with the regulation. All third events are required to take applicable safety measures to guard your private data according to our insurance policies.
10. Complaints and extra data
In case you are sad with the best way the division is utilizing your private knowledge, you can also make a grievance.
You’ve gotten a proper to lodge a grievance with the impartial Info Commissioner’s Workplace (ICO) for those who suppose we aren’t dealing with your knowledge pretty or in accordance with the regulation. You can even contact the ICO for impartial recommendation about knowledge safety, privateness and knowledge sharing. The ICO’s contact particulars are supplied beneath.
In case you are not pleased with how we’re utilizing your private knowledge, you need to first contact [email protected].
In case you are nonetheless not pleased, or for impartial recommendation about knowledge safety, privateness and knowledge sharing, you possibly can contact:
The Info Commissioner’s Workplace
Phone: 0303 123 1113 or 01625 545 745